PRIVACY POLICY

Effective date: October 23, 2026

WHO WE ARE AND WHAT THIS POLICY COVERS

SOCIETY SPARK MEDIA & PR, doing business as Society Spark Media & PR (“Society Spark,” “we,” “us,” or “our”), operates societyspark.com. This Privacy Policy explains how we collect, use, disclose, and retain personal information when you visit our website, contact us, request a Visibility Audit or Visibility Conversation, download resources, or communicate with us about our services.

This policy describes our handling of information for our own business purposes. When we handle personal information on a client’s behalf as part of a marketing or public relations engagement, the applicable client agreement and the client’s privacy notices govern that processing. This policy does not replace those arrangements. This policy is a notice of our practices; it does not make visiting our website consent to optional tracking or unrelated marketing.

INFORMATION YOU PROVIDE

We collect information you choose to provide, including your name, email address, business name, business website and social media links, telephone number if provided, and the contents of your messages.

If you request a Visibility Audit or consultation, we also collect the information you provide about your business, such as marketing goals, challenges, audience, current activities, and answers to intake questions. Scheduling information can include your preferred appointment time, time zone, and booking details. We keep relevant correspondence, audit notes, and follow-up information associated with your request.

If you subscribe to updates, we collect your subscription preferences and any consent or unsubscribe information. Please do not send passwords, payment card details, sensitive personal information, or confidential third-party information through general website forms.

INFORMATION COLLECTED THROUGH WEBSITE TECHNOLOGY

Our website hosting and related service providers may process technical information when your browser connects to the website, such as your IP address, browser and device type, pages requested, referring page, timestamps, and error or security logs. The information actually collected depends on the tools and settings used on our website.

Yes, we may use cookies and related technologies, such as web beacons, to collect information on our web site. A cookie is a text file that is placed on your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you. One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you register with us, a cookie helps Society Spark Media & PR to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses, shipping addresses, and so on. When you return to the same Society Spark Media & PR website, the information you previously provided can be retrieved, so you can easily use the features that you customized. A web beacon is a small graphic image that allows the party that set the web beacon to monitor and collect certain information about the viewer of the web page, web-based document or e-mail message, such as the type of browser requesting the web beacon, the IP address of the computer that the web beacon is sent to and the time the web beacon was viewed. Web beacons can be very small and invisible to the user, but, in general, any electronic image viewed as part of a web page or e-mail, including HTML based content, can act as a web beacon. We may use web beacons to count visitors to the web pages on the web site or to monitor how our users navigate the web site, and we may include web beacons in e-mail messages in order to count how many messages sent were actually opened, acted upon or forwarded.

Third party vendors also may use cookies on our web site. For instance, we may contract with third parties who will use cookies on our web site to track and analyze anonymous usage and volume statistical information from our visitors and members. Such information is shared externally only on an anonymous, aggregated basis. These third parties use persistent cookies to help us to improve the visitor experience, to manage our site content, and to track visitor behaviour. We may also contract with a third party to send e-mail to our registered [users/members].

To help measure and improve the effectiveness of our e-mail communications, the third party sets cookies. All data collected by this third party on behalf of Society Spark Media & PR is used solely by or on behalf of Society Spark Media & PR and is shared externally only on an anonymous, aggregated basis. From time to time we may allow third parties to post advertisements on our web site, and those third-party advertisements may include a cookie or web beacon served by the third party. This Privacy Policy does not cover the use of information collected from you by third party ad servers. We do not control cookies in such third party ads, and you should check the privacy policies of those advertisers and/or ad services to learn about their use of cookies and other technology before linking to an ad. We will not share your personal information with these companies, but these companies may use information about your visits to this and other web sites in order to provide advertisements on this site and other sites about goods and services that may be of interest to you, and they may share your personal information that you provide to them with others.

You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the null websites you visit.

HOW DOES Society Spark Media & PR USE PERSONAL INFORMATION?

We use relevant information to respond to inquiries; evaluate, schedule, and deliver requested audits and consultations; send requested resources; communicate about proposed services; and maintain records of those interactions. We also use information to operate and protect our website, troubleshoot problems, prevent misuse, meet legal obligations, and establish or defend legal claims when needed.

Where permitted by law and consistent with your preferences, we may use contact information to send business updates, educational content, or information about our services. We obtain consent where required and provide a way to opt out of promotional messages. The tracking and advertising purposes, if any, are described in the sections on website technology and cookies.

DOES Society Spark Media & PR SHARE PERSONAL INFORMATION WITH OTHERS?

We will not share your personal information collected from this web site with an unrelated third party without your permission, except as otherwise provided in this Privacy Policy. In the ordinary course of business, we may share some personal information with companies that we hire to perform services or functions on our behalf. In all cases in which we share your personal information with a third party for the purpose of providing a service to us, we will not authorize them to keep, disclose or use your information with others except for the purpose of providing the services we asked them to provide.

We will not sell, exchange or publish your personal information, except in conjunction with a corporate sale, merger, dissolution, or acquisition. For some sorts of transactions, in addition to our direct collection of information, our third party service vendors (such as credit card companies, clearinghouses and banks) who may provide such services as credit, insurance, and escrow services may collect personal information directly from you to assist you with your transaction. We do not control how these third parties use such information, but we do ask them to disclose how they use your personal information before they collect it.

We may also disclose information to professional advisers when needed for advice or business administration, to comply with applicable law or valid legal process, or as reasonably necessary to protect rights, safety, and security. Information may be disclosed in connection with a proposed or completed business transfer, subject to applicable confidentiality protections and law. We may disclose information for another purpose when you direct us to or give the required consent.

HOW IS PERSONAL INFORMATION USED FOR COMMUNICATIONS?

We may contact you periodically by e-mail, mail or telephone to provide information regarding programs, products, services and content that may be of interest to you. In addition, some features on this website allow you to communicate with us using an online form. If your communication requests a response from us, we may send you a response via e-mail. The e-mail response or confirmation may include your personal information. We cannot guarantee that our e-mails to you will be secure from unauthorized interception.

Submitting an inquiry or audit request does not by itself authorize unrelated promotional text messages or automated marketing calls. If we offer those communications, we will provide the applicable notice, consent request, and opt-out instructions separately.

HOW IS PERSONAL INFORMATION SECURED?

We have implemented generally accepted standards of technology and operational security in order to protect personally-identifiable information from loss, misuse, alteration, or destruction. Only authorized personnel and third-party vendors have access to your personal information, and these employees and vendors are required to treat this information as confidential. Despite these precautions, we cannot guarantee that unauthorized persons will not obtain access to your personal information.

We retain personal information for as long as reasonably necessary for the purposes described in this policy, including responding to your request, managing a business relationship, maintaining appropriate business records, meeting legal requirements, and resolving disputes. Retention depends on the type of information, the nature and duration of our relationship, applicable legal obligations, and whether the information is still needed.

When information is no longer needed, we delete it or deidentify it, subject to applicable recordkeeping requirements and backup retention cycles. We may keep limited records of privacy requests and marketing opt-outs to document and honor those requests.

YOUR PRIVACY CHOICES AND REQUESTS

You may contact [email protected] to ask about the personal information we hold about you, request a correction or deletion, or update your communication preferences. Include enough information to identify the relevant interaction, but do not send sensitive identity documents in your initial email. We may request information reasonably needed to verify your identity or authority to act for someone else.

Depending on where you live and whether a particular law applies to our business and your information, you may have rights to access, correct, delete, or obtain a copy of personal information; withdraw consent; or opt out of certain sales, advertising uses, or profiling. These rights can be subject to exceptions and verification requirements. We will respond within the time required by applicable law and will not unlawfully discriminate against you for exercising applicable rights.

If we deny a request, you may ask us to reconsider by emailing the same address with the subject “Privacy Request Appeal.” Where an appeal right applies, we will provide the response and any further complaint instructions required by law. Nothing in this policy limits rights available under applicable law.

MOBILE INFORMATION AND TEXT MESSAGING CONSENT

No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Information sharing to subcontractors in support services, such as customer service, is permitted. All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

The general disclosure provisions in this policy do not authorize sharing that is prohibited by this mobile information and text messaging consent clause.

HOW CAN A USER ACCESS, CHANGE, AND/OR DELETE PERSONAL INFORMATION?

You may access, correct, update, and/or delete any personally-identifiable information that you submit to the web site. You may also unsubscribe from mailing lists or any registrations on the web site. To do so, please either follow instructions on the page of the web site on which you have provided such information or subscribed or registered.

CHILDREN'S PRIVACY

Society Spark Media & PR will not intentionally collect any personal information (such as a child's name or email address) from children under the age of 13. Our website and business services are directed to adults and are not intended for children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided personal information, contact us so we can review and address it.

Links, embedded content, and third-party services may have their own privacy practices. Review their privacy notices before providing information or using those services. This policy describes Society Spark’s practices and does not govern a third party’s independent handling of information.

CHANGES

Society Spark Media & PR reserves the right to modify this statement at any time. Any changes to this Privacy Policy will be listed in this section, and if such changes are material, a notice will be included on the homepage of the web site for a period of time. If you have any questions about privacy at any websites operated by Society Spark Media & PR or about our website practices.

Contact us

For privacy questions or requests, contact:

Society Spark Media & PR

Legal business name: SOCIETY SPARK MEDIA & PR

Email: [email protected]

Business mailing address: 16208 Chase Eagle Ln. Woodbridge, VA 22191

Website: https://societyspark.com